Virtual meeting Guidelines and Code of Conduct

30th Symposium and Summer School on Physics of Ionized Gases (SPIG2020) is intended for networking and collaboration in the scientific community.

We appreciate the virtual participation and want all attendees to have an enjoyable and fulfilling experience. Accordingly, all attendees are expected to show respect and courtesy to other attendees throughout all events hosted in the virtual events of SPIG2020.

SPIG2020 is dedicated to providing a positive and harassment-free experience for everyone. We do not tolerate harassment of participants in any form, nor do we tolerate any behavior that would reasonably lead to another event participant being made to feel unsafe, insecure, or frightened for their physical or emotional well-being. All communication should be appropriate for a professional audience including people of many different backgrounds. Use respectful language at all times, in the slides, during your talk, when answering questions. Demeaning, disrespectful or exclusionary language will not be tolerated. Critique ideas and not people.

Attendee Guidelines

  • The SPIG2020 is an event for registered attendees. Connection information to the Webex Event platform should not be shared with non-registered people.
  • When connecting to the Webex Event platform, all attendees should use their own full name and surname, and not attempt to misrepresent themselves in any way.
  • Join the session early to allow time to troubleshoot and resolve any potential issues with equipment.
  • Your microphone will be muted by default.
  • If you want to ask a question, please turn on the “raise your hand” feature or write to the Chair/Technical Moderator within the Webex Event platform. When you ask your question please start by stating your name.
  • Feel free to applaud at any time but especially at the end – Webex Event has a "clap" feature.
  • Explicit consent from the speaker and SPIG2020 organizers should be sought before publishing of presentation recordings or video clips on any kind of media or platform (scientific publications, on social media, or on conference websites). Posting (a few) slides on social media (e.g. Twitter, Facebook, Instagram etc.) helps promote scientific discussion and is permitted unless the speaker indicates at the beginning of their talk that they are not comfortable with that.

Presenter Guidelines

  • Please plan your talk in order to be strictly within the planned time. This will ensure that all speakers get the necessary time and allow the full time allotted to Q&A. Going over time will lead to question time reduction.
  • Use a plain or uniform background for the presentation and preferably a sans-serif (e.g. Arial or Helvetica) font.
  • You can use the SPIG2020 background JPG for your starting page or similar needs.
  • You can share your presentation within the Webex Event platform using the “share content” feature.
  • Unless you have poor internet connection, please enable your webcam for the full duration of your presentation. Make sure that the room has adequate light, in order to allow other participants to see your face.
  • Try to minimize background noise during the presentation. Speak directly towards the microphone (your microphone will be muted before and after your presentation).
  • State at the beginning of your presentation or write on your slides, if you are not comfortable with screenshots of your slides being publicised on social media for the strict purpose of promoting scientific discussion.
  • The option to record your presentation and send it in advance (slides, audio, video) is recommended. In that case the speaker should be available for Q&A. Please send the link to the materials (spig2020@ipb.ac.rs) well in advance, and the latest August 17, 2020.

Session Chair Guidelines

The following practices for chairing are recommended to run a successful meeting while ensuring a good climate and allowing fair participation of minorities and young scientists in the discussion throughout the conference.

  • It is crucial that sessions end on time, as the technical moderators are required to prepare and run the following sessions. Note that technical moderators are instructed to terminate the session if chairs allow them to overrun.
  • Speakers going overtime should have question time reduced, and if they run through all of the question time, they should have their talks terminated. As Q&A is a crucial part of a successful and productive meeting, please make sure that enough time for questions is scheduled and preserved throughout the session.
  • In the introductory remarks of each session, attendees should be reminded of the expectation for respectful language at all times. The chairs should also explicitly encourage young scientists to participate during Q&A sessions.
  • If not already familiar with them, chairs are encouraged to acquaint themselves with the pronunciation of the presenters' names before the session.
  • Chairs should remind attendees that recordings or video clips of the presentation cannot be posted/publicized without explicit consent from the speaker and the SPIG2020 organizers. They should also mention that if the speaker indicates (either by saying it or better yet writing it on the first or further slides) that they are not comfortable with snapshots being posted or publicised, attendees should refrain from doing so.
  • Since questions will be asked by participants also via chat and relayed by chairs to the speakers, chairs should be mindful to mention the name of the questioner along with the question itself. Chairs are encouraged to be conscious of their biases and avoid preferentially selecting questions coming from the same set of people
  • If a speaker uses language that is disrespectful, aggressive or inappropriate in any way, the chair should interrupt and warn the speaker, and in case of repeated infraction, be prepared to interrupt the presentation. Questions that are posed in an aggressive or demeaning manner, or use inappropriate language should be skipped by the chair.

Thank you for helping to make this a welcoming, friendly space for all.

 

News

July 3 2020
Final Announcement

July 2 2020
Spig shifted to full Virtual

June 31 2020
Virtual poster upload

June 4 2020
2nd announcement & Important update

March 29 2020
Upcoming deadlines extended

March 1 2020
Special Session "Atomic Collisions..."

VAMDC Workshop

Jan 31 2020
Prelim. list of lectures

Jan 26 2020
Financial support

Dec 22 2020
EPJ D Topical Issue

Oct 10 2019
First Announcement

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